Submission Checklist & FAQs

We will not accept multiple applications from the same Principal Investigator.

Yes, we will accept multiple applications from organizations and departments, as long as they have different Principal Investigators.

Yes. Research must be conducted within the U.S., but there are no restrictions to affiliation. Keep in mind that you must be able to demonstrate your ability to comply with data security requirements and obtain IRB approvals, if applicable.

The competitiveness of funding opportunities will depend on the volume and strength of proposals received at each level. You should not apply for a $250,000 grant unless you have all the elements of a “shovel ready” research project lined up and are poised to begin field data collection by September, including a letter of agreement with a school district. If you wish to seek funding at this level, you should also be prepared to provide additional information about your project.

We prefer that all researchers be located in the U.S. to avoid complicated international payments.

Yes, as long as the event is justified.

Yes, the Gates Foundation limits overhead expenses to 15%. See https://docs.gatesfoundation.org/documents/historical_indirect_cost_policy.pdf

We expect to award up to 10 grants in this round.

We anticipate opening another opportunity to join the AIMS EduData initiative in fall 2025.

Yes, although we expect that most research projects at the $50,000 or below level will primarily use secondary datasets.

Planning grants and small research projects may lead to larger funding opportunities. We may allow no cost extensions on a case-by-case basis under unusual circumstances, but proposed projects should be achievable within the time frame permitted and should include timelines.

Yes, collaborators (such as mentors or research assistants) should provide letters of support, including the level of effort they are prepared to commit.

Planning grants should be used to cover expenses directly related to proposal development. These expenses may include personnel time and travel to meet with potential partners. We do not expect that conference attendance would be included in these expenses except under unusual circumstances (if you feel that attending a conference is important to your proposal development, please explain why).

Graduate students who are currently enrolled in doctoral programs are eligible to apply.